Looking to print an email from Outlook? Whether you need to print a single message or specific pages from a long email thread, this guide will show you exactly how to print an email from Outlook Desktop using two simple methods. You can use the Ctrl+P keyboard shortcut or the File > Print menu - both routes open the same print interface where you choose your printer, style, copies, and page range before printing the message.

Quick Start: How to Print an Email from Outlook

Open the email, then press Ctrl+P to jump straight to Outlook's print screen with a live preview on the right. Alternatively, choose File > Print to reach the same controls for printer, style, copies, and page range.

Method 1: Print an Email from Outlook Using Ctrl+P

Select the message in your mailbox or open it in its own window, then press Ctrl+P.
In the print pane, click Print Options if you want to adjust printer properties, page range, or styles before printing.

Method 2: Print an Email from Outlook Using File > Print

How to print an email from Outlook - Print Dialog

With the message open, go to File > Print to see a preview alongside printer and settings.
Click Print Options for more controls like Page Setup, Print Range, and Copies, then choose Print.

Both methods take you to the same print interface where you can see a live preview of what will be printed on the right side of the screen. This preview helps you verify pagination and layout before committing to paper.

Choose your printer

Use the Printer dropdown to select your device; you can also open Properties to set orientation, paper size, or quality if your driver supports it. If you need to print to PDF, choose a PDF printer such as Microsoft Print to PDF from the same list.

Print specific pages

Click Print Options to open the classic Print dialog, then use Page Range to choose All, a specific page, or a span like 2–3. For odd/even runs, use Number of pages under Copies in Print Options to print only odd or even pages as needed.

Type page numbers and/or page ranges separated by commas counting from the start of the item. For example, type 1, 3 or 5-12.

Pick a print style

Under Settings, choose a print style such as Memo (common for emails) or Table (varies by item type); Page Setup lets you tweak fonts, paper, and headers/footers. Use Define Styles if you want to customize and save a repeatable layout for your messages.

Attachments and copies

If you want attachments to print, enable Print Attached Files in Print Options, noting they route to the default printer. Set Copies and decide whether to collate when printing multiple copies of a message.

Preview with confidence

The print preview is built into File > Print and Ctrl+P, so you can verify pagination and layout before committing to paper.

There's a Better Way to Print Emails from Outlook!

While you can follow these steps and often it might be the best thing to do, our product Outlook Print is much better because it gives you much more control. It's quicker and it gives you extra functions like selecting the number of pages. Also, you can add watermarks to the printed emails which is really good and useful.

You can set up a printer and tray so that when you print out through Outlook Print, it always goes to that printer and tray to save paper. Lastly, but not least, you can set up alerts so that if users try and print more than, say, four pages, it prompts them to make sure they know what they're doing.

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